Sheri Shipe

Writer - Technologist - Optimist

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Embracing Simplicity

May 10, 2016 Leave a Comment

I’m going to really go for it this time. Confront my demons and get rid of excess so I can focus on what’s important. Simplify. This excess is in my brain as well as my possessions. When I look at what I have and what I want, I’m confronted with so much. Is it really possible to have six goals and focus on all of them? Maybe, but maybe not. Simplify.

This is going to be an experiment in less.

  • Less stuff
  • Less distraction
  • Less mental chatter

It could also be an experiment in more. More focus, more pleasure, more clarity. The first is the work that has to be done and the second is the result of that effort.

This is what it looks like:

  1. Less stuff: I’m going to pare down my stuff over the course of six months. I’ve already gone through the Marie Kondo technique, but I’m going to go further. I still get the feeling that I’m distracted by all of my possessions.

  2. Less distraction: This is what I originally envisioned for this blog. A way to help people be more productive and successful by focusing on what was important. Separating the urgent from the important and creating successful habits

  3. Less mental chatter: Learning to be more present and mentally quiet. Meditation and developing daily rituals to promote creativity.

There is so much stuff in our lives. Whether it is the flotsam and jetsam of our physical possessions or it’s the advertisements and click holes that clutter our email inboxes. My goal is to explore ways to clear these out and to create space for creativity, relationships, and presence.

It’s my journey, but I’m going to share it with you — just in case it provides some value. There is nothing better than learning from someone else’s mistakes! I’m sure you have experienced clutter in one (if not all) of these areas. Join me while I simplify and peel back the layers until I have room to breathe again…

Filed Under: simplicity

Morning rituals: baby steps

March 22, 2016 Leave a Comment

I just got back from SXSW in Austin, Texas. SXSW is a ten day technology, film, and music festival — a convergence of creativity and ideas (and late nights, parties, and networking). It’s a gruelling marathon for its participants and attendees. This was my seventh or eighth SXSW and I’m happy to say, also my best. Why? Because I maintained my morning ritual.

Every productivity blog talks about morning rituals. I’m not going to jump on the bandwagon and say, “Yay, morning rituals — do them!”. It’s not quite that easy. No matter what anyone tells you, like everything else that’s good for you and takes sacrifice, morning rituals require willpower and discipline. But as all of my gurus say: Your morning sets your day, which sets your week, which sets your year, which sets your life (or something like that).

During grad school, I waited tables at a restaurant famous for their breakfasts. I had to be at work by 6 AM. I’ve never been a morning person. In retrospect, it kind of amazes me that I got any tips at all. Friends would ponder my decision to work early mornings as I spilled coffee and grumped about. I’d never been one of those happy, smiling kids eating their Cheerios every morning. Getting up any earlier than absolutely necessary didn’t seem to be in my DNA. How did I turn into an early bird?

Part 1: Forming a habit

My morning ritual started off with a bet. I really wanted to keep a journal but for some reason couldn’t do it. I’m sure it goes back to someone reading my diary or something when I was eight. I couldn’t do it. Finally, I asked a workmate (yes, a workmate) to be my accountability partner. I set myself up in Stickk and set my non-compliance punishment (I would donate money to some right-wing fascist organization), and we were off! I wrote in my journal for ten minutes on my morning bus ride. When I got to work, Nicole looked at my journal to make sure there was some writing, and then she checked a box on Stikk. After a month, I was hooked, my habit had formed. Mission accomplished.

Do something every day for thirty days — even if you don’t want to.

Part 2: Getting up early

I’ve been trying to meditate off and on for many years. I’d taken classes, set aside time at work, and made a special little corner in my apartment. No luck. One day over coffee, my friend Weaver told me to get my ass out of bed fifteen minutes early and just to it!

When you’re blatantly challenged, as opposed to passive aggressively challenged, it’s hard to ignore. What’s fifteen minutes after all? So I got up fifteen minutes early and meditated for ten minutes. And then I found that I wanted to meditate longer, so I got up twenty minutes earlier. Turns out that if you take baby steps, it’s not that hard to get up a little early.

My morning routine these days is rock solid. I do it every weekday and a modified version while I’m on vacation. There are areas I need to work on (my weekend routine), but my mornings get me energized and centered for the rest of my day.

Start small and build the habit. Add to your routine incrementally until it’s second nature. You’re the only one who will know when you’ve nailed it.

Getting started in five easy steps:

  1. Decide the one small thing that will really kick-start your day.
  2. Determine how long it will take.
  3. Set your alarm X + 5 minutes early (get X from #2 above and add five minutes).
  4. Do it.
  5. Repeat.

If you need it, get an accountability buddy (or use one of the thousands of tools out there). You can even try the Seinfeld technique.

My morning ritual and your morning ritual will be different. That’s okay. Morning rituals changes over time; that’s also okay. As with everything in life, there’s an ebb and flow to what will work and what won’t. That’s where you get to be creative. That’s what makes life interesting — we’re all different and we all respond differently.

Filed Under: Uncategorized

Your Frog-eating Hour of Power

March 10, 2016 Leave a Comment

“Yuck!” Heather said as she steered the windy road on our way to the airport. I was talking about eating the frog first, the productivity hack that is turbo-charging my workday. Its popular moniker came from a Mark Twain quote — “Eat the frog first”. I’d ignored this technique for a long time, certain that this advice worked well for others but not for me. After all, I really liked getting my inbox to zero first thing every morning.

I’m not really sure what made me try the technique. Probably a time-management seminar where it was the only tip I hadn’t tried. Whatever the reason, I gave it a go. The result was transforming. This one change to my day has created an amazing boost to what I get done and to how I feel about my work.

If I ‘eat the frog’ first, I can chat at the water cooler, watch YouTube, or (more likely) spend my entire day in meetings and still feel like I had a productive day.

How it works

Every morning, I “eat the frog” after I finish my morning routine. I take a look at my daily TODO list — specifically at the one thing I’d like to do that day. If I haven’t set my one thing the night before, I’ll think about what would make my day awesome (yes, seriously) and then close my apps and and start working on that thing.

I work on this task for at least an hour or until my first meeting of the day. If I finish before the hour is up, then “yay!”. If I have to stop before I’m finished, I’ll save future brain cycles by making a note to myself in Evernote or on the document itself.

If you have problems with distraction, try using Freedom, or in Chrome or Safari WasteNoTime to force-limit your distractions and Internet-based addictions during your frog-eating hour.

Here are the steps:

  • Don’t read your email first!
  • Remind yourself of the ‘one thing’ that you’d like to do today
  • Close your apps (except for the ones you need)
  • Do it (ideally for a least an hour)
  • Note where you left off so you can pick it up easily when you’re ready
  • Now go read your email and may the force be with you!

Doing the ‘one thing’ first often reaps some unexpected rewards. You’re ready to face your plethora of meetings knowing that you’ve done some real work for the day. You can focus on your ‘now’ instead of worrying that you’re not getting any work done. If you’re like me, you might even find yourself yearning for the next time you get to work on your ‘thing’, giving you something to look forward to.

In every case, you’ve made progress on an important task before you’ve become reactive. Block the time out on your calendar (be bullish!) so you’re not disturbed, and go for it!

I’m inclined to thing that this is an advanced technique, so I’m interested in finding out how this works for others. Leave a comment and let me know!

Filed Under: Productivity, simplicity

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Sheri is a technical writer by profession and has an urban micro (nano?) farm to entertain her when she's not writing.

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